Submit for Approval

In this topic, you will see how to submit a Transaction for Approval.

Steps:

1. Once you have created a Transaction and prior to submitting it for Approval, the Transaction will display under My Transactions with the Assigned To reflecting your name and a Status of Prep.

    

   Please refer to the Create Transaction training section for additional information on creating a Transaction.

    

   Step 1

2. From the My Transactions tab, click the Assigned to Me link, to filter only the Transactions assigned to your name.

   Step 2

3. Prior to submitting the Transaction that you created for Approval, it will display on the My Transactions tab with the Assigned To reflecting your name and a Status of Prep.

   Step 3

4. Once the File/Order information has been completed and supporting documentation added, the Transaction is ready to submit for Approval.

   Step 4

5. In this example, the Sage Project Transaction will be submitted for Approval.

    

   Click the Bedrock Flats link.

   Step 5

6. From within the Transaction, click the Decisioning menu item.

   Step 6

7. A History of the Decisioning process for the Approval will appear within the History section.

    

   The Decision type, Decision By, Assigned To, Decision Date and Notes information displays.

   Step 7

8. Required fields are indicated with an asterisk (*). 

    

   Click in the Decision field.

   Step 8

9. Based on the activity rights for the role of Submitter and Approver, there are two categories of options listed on the Decision menu:

    

   Assignment Decisions

   Final Decisions

   Step 9

10. To view the Final Decisions category, click the scrollbar.

    Step 10

11. In this example, from within the category of Final Decisions, click Cancel from the list.

    Step 11

12. Use this option if the Transaction is to be Cancelled in the UWB. 

     

    The Assigned To field will automatically populate your name.

    Step 12

13. Click in the Decision field.

    Step 13

14. In this example, from within the category of Assignment Decisions, click Submit from the list.

    Step 14

15. When a Transaction is submitted for Approval an Assign To must be designated.

     

    Click in the Assign To: field.

    Step 15

16. There are three (3) Assign To: options to choose from:

     

    Self

    Individual

    Group

    Step 16

17. In this example, click Self from the list.

    Step 17

18. When Self is selected, your name will automatically appear within the Assigned To Text field.

     

    Click in the Assign To: field.

    Step 18

19. In this example, click Individual from the list.

    Step 19

20. Assigned To individual can be added manually or a search can be performed to locate the individual.

     

    In this example, the name will be added manually.

     

    Click in the Assigned To Text field.

    Step 20

21. Enter the last name (minimum of first 3 characters of name).

     

    In this example, the name of Ann Buck will be entered and the beginning portion of her last name is entered.

     

    In this example, enter "buck".

    Step 21

22. A search looks for a last name that matches the text you have entered and displays a list of Approvers Only to select from.  The name can be selected from the list.

     

    Click Ann Buck/abuck from the list.

    Step 22

23. When selecting an Assignment Decision from the Decision dropdown and Individual from the Assign To dropdown, an availability icon displays.

     

    Note: It may take a moment for the icon to display.

    Step 23

24. The availability status reflects the current Outlook setting for the individual.

     

    Green icon - represents available

    Red icon - represents Out of Office is turned on. 

     

    When you place your mouse over the icon, the status Available or the entire Out of Office message displays.

    Step 24

25. Out of Office Message Tip:

     

    When setting up your Out of Office message in Outlook, include detail as to whom you want Underwriting Requests routed in your absence. 

    Step 25

26. To remove an entry, click the X in the field.

    Step 26

27. Names can also be added as a individuals by performing a Search.

     

    Click the Search People link.

    Step 27

28. The Search UWB users dialogue window requires search criteria.

     

    Click in the Search By field.

    Step 28

29. Search By options:

     

    First Name

    Last Name

    Email Address

    User ID

    Group Name

    Liability Limit

    Step 29

30. In this example, click Group Name from the list.

    Step 30

31. Information is entered into the Search Text field that relates to the Search By option.

     

    As an example, a search for all parties associated to a Group Name is performed.  The name of the Group will be entered into the Search Text field.

     

    Click in the Search Text field.

    Step 31

32. Enter "home".

    Step 32

33. With the search criteria entered, click the Search button.

    Step 33

34. All individuals associated to the designated group are displayed.

     

    The displayed information includes the Role and Group(s) that each are assigned to, along with their Liability Limit.

    Step 34

35. Additional names can be viewed using scroll bar and page selections, when applicable.

     

    To use an entry, click the Select link in the Action column for the individual.

    Step 35

36. In this example, click the Cancel button.

    Step 36

37. Click in the Assign To: field.

    Step 37

38. Click Group from the list.

    Step 38

39. Click in the Assign To Text field.

    Step 39

40. Enter "hom".

    Step 40

41. A search looks for Group names that match the text you have entered and displays a list to select from.  The name can be selected from the list.

     

    Click Home Office from the list.

    Step 41

42. To remove an entry, click the X in the field.

    Step 42

43. Groups can also be located by performing a Search.

     

    Click the Select Group link.

    Step 43

44. All Groups are listed.  A selection is made by placing a checkmark in the checkbox next to the Group name.

     

    In this example, select the checkbox for the Home Office.

    Step 44

45. Click the Done button.

    Step 45

46. A Note can be entered, as applicable.

     

    Click in the Notes field.

    Step 46

47. In this example, enter "Please review for approval".

    Step 47

48. When all fields are complete, click the Save Decision button.

    Step 48

49. Based on individuals user preferences, assigned to parties will receive alerts and/or email notifications.

     

    The Transaction status changes from Prep to Submitted.

    Step 49

50. An entry appears within the History section, which displays all information that entered for the Decision submission.

     

    Step 50

51. Placing the mouse over the Note entry, displays all of the text for the entry.

    Step 51

52. To open the entry for view only, click the Submit link.

    Step 52

53. The View Decision dialogue window opens and displays the Notes section in expanded view.

     

    To Close the window, click the Cancel button.

    Step 53

54. Click in the Decision field.

    Step 54

55. Once the Transaction has been submitted for Approval, the Cancel option is no longer available on the Decision list.

    Step 55

56. If the Assigned To party needs to be changed, click Submit from the list.

    Step 56

57. Proceed with the steps to locate and select the Individual or Group for the assignment.

     

    Click in the Assign To: field.

    Step 57

58. In this example, click Individual from the list.

    Step 58

59. Click in the Assign To Text field.

    Step 59

60. In this example, enter "buck".

    Step 60

61. In this example, click Ann Buck/abuck from the list.

    Step 61

62. Click in the Notes field.

    Step 62

63. In this example, enter "Please review for approval".

    Step 63

64. Click the Save Decision button.

    Step 64

65. A new entry appears within the History section.

    Step 65

You have now seen how to submit a Transaction for Approval.

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